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The Standard Documents You Need

The Standard Documents You Need When Submitting a Rental Application Form.

Guarantors, employees, self-employed or independent contractors:

These applicants must make 40x the monthly rent and have credit in good standing. Guarantors must make 80x the monthly rent and have credit in good standing.

  • Copy of your Photo ID (i.e., drivers license, or passport).
  • Copy of Social Security Card (if applicable).
  • Proof of Employment.
    • Employment letter on company letterhead stating your job title, salary and length of employment (many landlords will accept “the work number” forms, but some won't, your proof of employment should be dated no more than 60 days before the application date), or
    • Offer letter (used to formally offer a position to a candidate, and provide important information including start date, compensation, work hours, and job title), or
    • CPA Letter (if self-employed, CPA letter should consist of the previous year’s income and estimated income for the current year).
  • Proof of Income.
    • Copies of last two (2) to four (4) pay stubs.
    • Copies of last two (2) tax returns.
    • Copies of last two (2) W-2 / 1099 forms (if self-employed or independent contractors).
  • Bank Statements.
    • Copies of last two (2) bank statements (all pages, both checking and/or savings accounts). Be prepared to show at least 2-3 months of rent in available funds if you’re applying as a tenant or six months of rent as a guarantor.
    • Bank statements should show account numbers and applicant’s name(s).
    • Most landlords will require detailed bank statements that show every single page of the statement.
  • Letter of your current landlord or leaseholder.
  • Copies of you last six (6) rent receipts or cancelled checks for your current apartment (if applicable).
  • Personal or professional references (optional).

Vouchers, and Subsidy Programs:

Landlords accept all vouchers and subsidy programs for apartments where the asking rent is within the voucher or subsidy payment standard. If you have a housing voucher that covers 100% of the rent, you should not be rejected based on your credit. If you pay a portion of the rent out of pocket, like Section 8, your credit may be considered on a case by case basis.

  • Copy of your Photo ID (i.e., drivers license, or passport).
  • Copy of Social Security Card (if applicable).
  • Copy of Voucher Letter (if applicable).
  • Proof of Income (if applicable).
    • Public assistance income.
    • Copies of last two (2) to four (4) pay stubs.
    • Copies of last two (2) tax returns.
    • Copies of last two (2) W-2 / 1099 forms (if self-employed or independent contractors).
  • Bank Statements (if applicable).

Ready to Apply?

Please, download or fill out our online Rental Application.

Please, send the required documents via:

What Does the Rental Application Involve?

Application Guidelines

Before outlining the forms and paperwork you need to submit, let’s talk about what a rental application is all about. For starters, when you decide you’d like to move forward with an apartment, you should submit an application ASAP. Tenants and guarantors should be prepared to submit their individual, separate applications, and application fees. An application consists of a rental application form, background and credit check authorizations, supporting documents and a check to cover the apartment fees:

  • Usually non-refundable, even if you are rejected. The application fee for a rental is capped at $20.

  • One month rent in advance.

  • This covers your landlord in case you skip town without paying rent you're contractually bound to pay by your lease. If you move out before your lease is up and you still owe your landlord rent, he or she can keep this fee. If you leave by the proper terms of your lease, fully paid, this fee should be returned to you. Also, the security deposit is money you loan to your landlord to ensure you haven't caused any major damage or left the apartment in need of excessive cleaning and painting at the time you move out. This fee is usually requested before you move in, and normally runs the equivalent of one month rent. If you haven't caused undue destruction, you'll get this money back when you move out. Rent reforms have capped the security deposit to one month’s rent, which means you should not be asked for the last month’s rent in addition to the security deposit.

  • A broker’s fee is a separate cost and usually ranges anywhere from one month’s rent to between 12 to 15 percent of a year’s total rent.

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